Rota & Hours Management for Busy Clubs

Running a club
shouldn't mean drowning
in spreadsheets.

Rotation is the simple, purpose-built tool that keeps your team rotas organised, your hours accurate, and your fire register just one tap away — across all your sites.

Book a demo See how it works →
30
Staff members managed across all sites and roles
∞
Sites supported — gym floors, pools, schools, coffee shops
0
Paper sign-in sheets, rogue WhatsApp threads, or manual hour-tracking
Sound familiar?

Managing a team across multiple sites is complicated.

Most clubs cobble together spreadsheets, group chats, and paper forms to manage rotas and track hours. It works — until someone doesn't show up and you've no idea who's on site.

What Rotation does

Everything you need.
Nothing you don't.

Built specifically for clubs with teams spread across multiple sites. No bloated HR software, no months of setup.

📅
Weekly rota builder
Set up a recurring template for your normal week, then tweak it as things change. Publish in one click and your team gets notified automatically.
📍
Multi-site ready
Manage shifts across your main gym, satellite locations, and community sites from a single view. Filter by site whenever you need to focus.
📱
Flexible sign-in
Staff scan in at a shared kiosk tablet using their phone or PIN, or sign in on their own phone at sites without a kiosk. No specialist hardware required.
🔔
Instant alerts
Get notified when someone is running late, hasn't shown up, or signs in to a shift that wasn't on the rota — so you're never caught off guard.
🧾
Automatic hours tracking
Every sign-in and sign-out is recorded with the time and location. Review and approve hours in the app, then export a clean report for payroll.
🚨
Live fire register
In an emergency, open the app on your phone to see exactly who is signed in at each site right now. Works even with a poor signal.
How it works

Up and running
in three steps.

No lengthy implementation project. No consultant. You're in control from day one.

1
Set up your sites and staff
Add your locations, plug in your existing Microsoft 365 or Google Workspace accounts, and you're done. Your staff can log in straight away — no separate passwords to manage.
✓ Works with Microsoft 365 and Google Workspace
2
Build your rota and publish
Create your standard weekly template — who works where and when. Make adjustments for the week ahead and hit publish. Staff receive an email notification with their updated shifts.
✓ Templates + one-off overrides. Always in sync.
3
Let the system handle the rest
Staff sign in when they arrive, sign out when they leave. Hours track themselves. You review and approve, then export for payroll. Alerts flag anything that needs your attention.
✓ Review and approve hours in minutes, not hours.
Built for your whole team

Everyone gets exactly
what they need.

For managers
Full picture, always.
  • See the whole rota across every site in one view
  • Get alerts for late arrivals and no-shows
  • Approve hours and export for payroll
  • Access the live fire register from your phone
For coordinators
Build rotas in minutes.
  • Set up weekly templates for repeating schedules
  • Make changes and notify staff instantly
  • Review flagged sign-ins that need attention
  • Filter the rota by site when you need to focus
For staff
No fuss, no confusion.
  • Always know when and where they're working
  • Sign in with a phone scan or quick PIN
  • Get emailed when the rota changes
  • No training needed — it just works
Safety built in
Know who's on site.
Right now. Always.

Rotation maintains a live fire register for every site. In an emergency, open the app on your phone and you instantly see every member of staff who is currently signed in — no clipboard, no guessing.

1s
to see who's
on site in a crisis
Pricing

One price.
No surprises.

No per-seat fees, no hidden add-ons. Every feature, every site, every staff member — one flat monthly rate.

For clubs
£59/month
Unlimited staff. Unlimited sites.
  • Full rota builder with weekly templates
  • Staff sign-in by phone or kiosk PIN
  • Automatic hours tracking & approval
  • Payroll-ready export
  • Live fire register across all sites
  • Late arrival & no-show alerts
  • Email notifications for all staff
  • Unlimited coordinators
Get started
Community partner
BCGA, Barnsley
Free
Everything included, on us.

As proud supporters of grassroots sport in Barnsley, Rotation is complimentary for BCGA — no strings, no time limit.

Get in touch

Ready to simplify how you manage your team?

Book a free demo or ask us anything — we'll get back to you within one working day.